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For the purposes of this Privacy Notice, “personally identifiable information” (PII) or Personal Data is simply any information that identifies a natural person. Data collected via this website or via any link therein is processed for its intended collection reason and controlled by Siena Italian Studies. We understand the importance of your privacy, and thus employ measures to process and secure it in accordance with applicable laws and the General Data Protection Regulation. This privacy notice applies to the personal information you submit to us via applications, data we collect when you visit our websites, how and for what reasons we use it, with whom we share it, and how we protect it. It also informs you, the data subject, on what choices you have on how your information is used, and how you can access and update that information. While this notice primarily applies to the PII collected on the sites where it is posted, certain aspects also apply to the information we collect offline via non-electronic forms, postcards, and purchased lists. After reading the notice, if you do not agree, please do not use Siena Italian Studies’ website or submit your PII for processing.
The natural person to whom the personally identifiable information belongs.
The person or organization who dictates the reasons, purpose, and way any Personal Data is processed on their behalf.
A “data processor” is a person or organization that processes Personal Data for the controller.
Any set of automated or manual operations performed on Personal Data including collection, using, altering, retrieving, consulting, sharing, recording, organizing, structuring, storing, adapting, aligning or combining, restricting, deleting or destroying, such as a set of operations performed upon Personal Data.
The personal information you volunteer to Siena Italian Studies is used solely for the purpose of providing you the advertised services related to the program’s mission. Personal information we collect includes but is not limited to:
The institution may also process sensitive personal data for contractual reasons. The sensitive PII we collect from students and employees may include, but is not limited to:
When we collect sensitive Personal Data directly, we will obtain consent with a clear declaration of purpose for its collection and processing. This collected data will not be disclosed to third parties or repurposed for use other than explicitly authorized by the data subject.
Siena Italian Studies uses Personal Data as necessary to meet the legitimate needs of the data subject, the institution, and the US and Italian authorities. Essentially your personally identifiable information is used to deliver the products and services that you request, enhance your experience with our services, provide you with informational and/or promotional materials that you might find interesting, internal business analysis and reporting, and other purposes consistent with this notice. Categorized as either relationship maintenance or promotional uses, these purposes include, but are not limited to, the following:
Again, if you do not wish for SIS to process your Personal Data for any reason related to the above purposes you will able to opt out. To do so, simply send an email to the SIS Data protection staff at: firstname.lastname@example.org. In some specific cases, SIS may request explicit consent from the data subject to process their personal data.
SIS employs measures from simple postcards to third-party tools and service providers for automated data collection and processing purposes. By contractual agreement, these providers will not use or share your data for any purposes outside the agreement, and only hold the data in line with our policy on data retention.
With recruitment, employment, and engagement so essential to SIS’ survival, third parties also provide us with profiling using publicly-available information about you.
In applying to becoming an active student with SIS, obtaining information, subscribing to one of our lists, making an online donation, or participating in certain events, you may need to provide us with information about yourself. We may also use your personal information to detect fraud and credit risks.
At SIS, we take our responsibility to maintain your privacy with respect to your personally identifiable information very seriously. Therefore, we do not sell or rent your personal information to third parties. Where our third-party processors are located outside of SIS and Italy, those in the US fall under the “Privacy Shield” while those in the EU under the GDPR. These participating processors have been deemed to employ adequate protection protocols. The following entities below are allowed to process your information in the manner according to your consent and our agreements for the aforementioned listed purposes. The extent of the Personal Data you submit to these entities for processing on SIS’ behalf is determined and controlled by you at your sole discretion. You have the right to update the details in your record.
SIS retains your PII in various formats and on systems physically located in Italy and the United States.
SIS continues to work on implementing reasonable technical and administrative measures to safeguard and prevent any unauthorized processing of your personal data. This includes but is not limited to the combined use of physical and technical access controls, encryption, secure transmission, data minimization, and consolidation on our systems. We assure you that third-party entities that process your personal data on our behalf are in full accord with privacy regulations. SIS will store your data for as long as necessary for the purpose it was collected as this aligns with our recruitment, studies, alumni and parent engagement practices, and regulatory requirements. Obsolete and useless data will be securely destroyed. However, while we use all reasonable efforts to protect your personal information, no method of transmitting or storing electronic data is ever completely secure, and therefore we cannot warrant or guarantee that such information will never be accessed, used, or released in a manner that is inconsistent with this policy.
We may provide links on our website to other sites we think you will enjoy. We are not responsible for such external content; these sites operate independently of SIS and have established their own privacy and security policies. We encourage you to be very aware when you leave our site and to read these policies at any site you visit.
Our website is a general audience site, and we do not knowingly collect information about children. Should a child whom we know to be under 13 make known to us his or her personally identifiable information, we will use that information only to respond directly to that child to inform him or her that we must have parental consent before receiving his or her personally identifiable information.
It is your right to receive a copy of all or some of the PII that we currently retain on you. To do so, simply reach out to the SIS Data Protection Office at the information in the Contact Us section below. We will respond to your request within 72 hours and do our best to accurately accommodate the request within 30 days of receipt. As your information is more useful to both of us when it’s accurate and up to date, you may provide us the correct information or request a removal of information you think is inaccurate by emailing the appropriate office or SIS Data Protection office at the contact details below.
It is your right to lodge an objection to the processing of your Personal Data if you feel the “grounds relating to your particular situation” apply. You may also execute your right to be forgotten by contacting us at the details below. We will honor and respect all reasonable requests and comply within regulations.
Aside from your right to receive the Personal Data in a structured, commonly used, and machine-readable format, you also have the right to request that we securely transmit that data to another controller without extended delay as long as the processing was based on consent or on a contract, and processing is executed by automated means.
We may amend this Privacy Notice at any time as our needs to process Personal Data change in alignment with new processes. If we make any material changes in the way we collect, use, and/or share your personally identifiable information, we will notify you by sending you an email at the last email address that you provided us and/or by prominently posting notice of the changes on the websites covered by this Privacy Notice. In any event, changes to this Privacy Notice may affect your consented use of personally identifiable information that you provided us prior to our notification to you of the changes. This is considered enough grounds to withdraw your consent.
If you have questions or wish to send us comments about this Privacy Notice, please write us at:
Siena Italian Studies
Via Fontebranda 95
Tel: +39 0577 058305
Cookies are small text files that are placed on your computer or device when you visit our websites.
Cookies help us to collect information about how you use our websites, but we do not store personally identifiable information in them. We only store a unique session ID that allows our websites to recognize your browser on your next visit to our website. Cookies help us to identify you personally only if you have provided us with your personal information, such as by applying for admission or if you have already attended the program.
Session cookies – These types of cookies are temporarily stored on your computer or device during a browsing session and are deleted from your computer or device at the end of a browsing session.
Persistent cookies – These types of cookies stay on your computer until they expire or until you delete them. Persistent cookies are used when our websites need to store information or preferences that will be used for more than one browsing session.
Most browsers give you options of how to manage your cookies by adjusting or configuring your cookie settings. Typically the browser will give you the option to:
This notice was last updated October 2019.